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A quick guide

Getting funding for your STEM idea

So, you have a really good idea for an activity to encourage interest in STEM (Science, Technology, Engineering and Maths) subjects in your school. Maybe it is a piece of equipment or an external activity provider, a school trip or maybe a club. It’s a brilliant idea, you are keen, your peers think it a good idea and then you hit the big pothole in the road – funding.

Funding is always an issue in the education environment especially now with increased demands and increasing costs. So how do you get funding? This quick guide outlines a pathway to funding STEM activities, but it broadly applies to getting any funding.

If you cannot get internal funding, for example tapping into pupil premium funding, then you have to look externally. Those sources are local STEM employers, national STEM employers, specific educational programmes from governmental, industrial or charitable sources, parents – especially PTAs and others such as fundraising events.

Local Businesses are often very receptive to offering support to schools, especially small amounts of money. They might be able to supply surplus lab or engineering equipment to the school, or they might be willing to allow staff to go into the school to help with activities or to give career talks. Such activities are often seen by businesses as a means to improve staff communication skills and morale as well as engagement with the community. Check to see what the company’s Corporate Social Responsibility (CSR) goals are if they have one. Make sure that what you are asking them for aligns with their CSR goals, and make sure you tell them how it is helping them reach them. STEM recruitment and in fact recruitment in general, is a major problem in the UK – school activities help improve the pool of potential staff.

Local Government and Government departments as well as organisations such as the Local Enterprise Partnerships (LEP) may be open to applications for funding. Talk to your local LEP and council to see what they can offer. Most LEPs have some kind of educational programme and they will be looking at trying to build and promote the key areas that are needed in your region.

Educational charities, industry professional bodies and large corporations will all have school engagement programmes that you might either be able to join or get funding through. There is a list of some of them at the end of this article.

Don’t forget local educational establishments. Secondary schools are often willing to help their feeder primaries to improve attainment through several pathways. Likewise, FE colleges also like to support their feeder secondary schools. Universities are obliged to have engagement programmes. Your local university will have a widening participation team who are employed to get more students from underrepresented groups into the university. Individual university departments might well have their own public engagement and outreach programmes. In fact, in recent years, government funding has, in part, depended on the quality of their public engagement programmes. Governmental research bodies, such as the UK Space Agency and the Science and Technology Facilities Council, have small and large engagement funding for outreach for which you can apply as long as you have a partner doing research funded by that agency.

Ten Steps to improving your chances of getting funding.

These are my ten steps to getting funding. They are based on funding bids I have seen and rejected/accepted and funding bids I have done, both the ones that failed and the ones that succeeded.

01

Allow plenty of time

Everything takes longer than you think it will. No matter how simple it may seem to pull together a project, there are often a lot of different steps involved in submitting a proposal, some more time-consuming than others. Plan your application and take your time, don’t rush it. Make sure you’ve got all the paperwork required. For example, some funding calls require specific letters of support from the school’s SLT. Make sure you understand everything they are going to need from you in advance. Go through the funding process and make a list, or ask the funding body for a list. There is nothing worse than finding out 10 minutes before the deadline you don’t have somebody’s email address!

02

Choose your funder and scheme carefully

It’s good to talk! Speak to the funders, they are here to help. Ask them questions to get an insight into what they are interested in and which scheme’s remit might suit your idea. They sometimes have workshops or webinars to explain the funding rules and what they expect. Some bigger funders even have dedicated advisors who can help you if you run your idea through them. Read through the guidance and eligibility criteria carefully. Don’t waste your time applying for an inappropriate scheme.

03

Read the Guidance Notes!

It’s obvious but you would not believe the number of bids I had to reject because they didn’t follow the guidance notes. Funders will provide guidance as to what they will fund and what they will not. If they are not funding all costs of your project, then make sure to mention how you will be able to cover them. For example, if they will not fund cover or staff costs who will? If the funder has examples of previously successful bids read them. Look at the funder’s website. What are their goals and aims?

04

Get the right partners

Create a collaborative network within your organisation and beyond. Look for inspiration to help pull together an idea that’s worthy of being funded. The wider the range of ideas you can expose yourself to, the more interesting concepts you will come up with and solutions will be found. Bids from multiple schools are more often likely to be successful. Who will the students be working with? Have profiles of their key skills ready because most funders will want this information. Highlight relevant skills and experience and previous successes.

05

Consider your audience

Consider who is going to read the bid. Hopefully, they will be public engagement experts, like myself – they are unlikely to be teachers but they might be former teachers. They will have to read many bids. Make sure yours stands out from the crowd. Be clear about what your aims are, who your activity will impact and what your aims and objectives are.

06

Consider the impact

How will the funding you ask for impact your cohort? How are you going to measure the impact? If the funding you are after is more than £1,000 you might need to do an impact report. If it is a very large bid, you might want to consider an external evaluation.

07

Include relevant data

Include all the data. For example, is your school in a socially deprived area? What are your FSM and pupil premium numbers? Do you have a lot of ESL or SEN students? If you are working with a university widening participation department, they might be able to give you data from HEAT (Higher Education Access Tracker) showing how students who have left your school progress.

08

Tell a compelling story

A bid tells a story. It tells the story of how the characters (that’s you) make the world a better place and impact the lives of others helping the funder to achieve their goals. The story needs to be clear, concise and impactful. Explain the problem and who it affects, why it needs fixing, how you are going to fix it (even a little) and why it is going to work.

09

Get your proposal reviewed

Get somebody else to read your bid both for the language but also to make sure that you have a clear plan that an external can understand, and that your plan aligns with the fund holders’ requirements. Try to give it to a reviewer not directly involved with the bid.

10

Do final checks & Submit

Make sure you have filled in all the required details and that you submit the bid ON TIME. Some funders let you modify the bid once it is submitted but others don’t, so it’s worth checking. I often submit a few days in advance just to give myself enough time to address anything that might go wrong. If you can’t edit the bid after the submission (ask the funder if you can) it might be worth having a document shared with the bid team that you can put all the information in the format the bid will need.

As well as these ten key steps I have some other advice.

Match Funding – It’s much easier to get funding if you already have some – match funding often doesn’t need to be financial. It can be staff time from a company or kit being given. Some funders require match funding so check the bid. Small local companies, PTAs and school funds are great sources of small amounts of match funding. If you have any match funding, make sure to mention it in the bid.

Don’t get despondent if your bid is rejected. Most funding applications are oversubscribed. If you didn’t get it this time you might be successful next time. It’s often worth asking for feedback as to why the bid failed.

My final advice is to make connections. There is a vast array of people out there that can help you, from independent STEM educators like me, to charities and Government departments. There are plenty of excellent support groups on social media as well so look at joining them.

Suggested funding sources: